# Maximize the impact of your programs

## Case Management pricing

Elevate your case management with Bonterra Apricot

## The right case management software for your team

Designed just for nonprofits and public sector agencies, Apricot empowers you to increase efficiency, measure program impact, and accomplish greater outcomes. With three platform tiers, organizations of every size and scale can achieve peak impact.

### Apricot Essentials

The foundational features you need to modernize impact and case management

### Apricot Pro

Advanced capabilities to support program expansion and organizational growth

### Apricot Enterprise

Sophisticated, scalable technology that eliminates friction and maximizes outcomes

## Apricot Features

| Features            | Essentials          | Pro              | Enterprise       |
|---------------------|---------------------|------------------|------------------|
| Forms and Records   |                     |                  |                  |
| Form Designer        | ✓                   | ✓                | ✓                |
| Document Folder      | ✓                   | ✓                | ✓                |
| Blueprints           |                     | ✓                | ✓                |
| Template Library     | ✓                   | ✓                | ✓                |
| Form Logic          |                     | ✓                | ✓                |
| Smart Fields        |                     | ✓                | ✓                |
| Enrollment & Exits  | ✓                   | ✓                | ✓                |
| Caseloads           | ✓                   | ✓                | ✓                |
| Network Referrals   | ✓                   | ✓                | ✓                |
| Schedule            |                     | ✓                | ✓                |
| Internal Referrals  |                     | ✓                | ✓                |
| Native Reporting Tool| ✓                   | ✓                | ✓                |
| Report Bulletins    | ✓                   | ✓                | ✓                |
| Compliance Reporting |                     | ✓                | ✓                |
| Results Reporting    |                     |                  | ✓                |
| Inventory Dashboard  |                     |                  | ✓                |
| Email Triggers      | ✓                   | ✓                | ✓                |
| Mobile              | ✓                   | ✓                | ✓                |
| Workflows           |                     | ✓                | ✓                |
| Rules and Alerts    |                     | ✓                | ✓                |
| Programs            | ✓                   | ✓                | ✓                |
| Role-Based Permissions| ✓                 | ✓                | ✓                |
| Field Level Access  | ✓                   | ✓                | ✓                |
| Complex Passwords & Inactivity Checks | ✓     | ✓                | ✓                |
| Shared Files        | ✓                   | ✓                | ✓                |
| Record Audits       | ✓                   | ✓                | ✓                |
| Advanced Record Audits|                   | ✓                | ✓                |
| Sites               |                     | ✓                | ✓                |
| Site Administration  |                     | ✓                | ✓                |
| Multi-Factor Authentication |             | ✓                | ✓                |
| Single Sign-on     |                     |                  | ✓                |
| Sandbox Site       |                     |                  | ✓                |
| Secure Web Forms    | ✓                   | ✓                | ✓                |
| Intake              |                     | ✓                | ✓                |
| Connect Portals     |                     | ✓                | ✓                |
| Direct Messages      |                     | ✓                | ✓                |
| Connect Scheduler    |                     |                  | ✓                |
| Batch Record Creation| ✓                   | ✓                | ✓                |
| Attendance Tracker   |                     | ✓                | ✓                |
| Inventory Management |                     |                  | ✓                |
| Import Tool         | ✓                   | ✓                | ✓                |
| Automated Imports (SFTP)|                |                  | ✓                |
| API Access          |                     |                  | ✓                |

## Trusted by leading nonprofits and public agencies

Our impact management software has helped organizations and agencies like yours make a bigger impact

## FAQs about Apricot Pricing

### How much does Apricot software cost?

Our standard pricing varies based on unique business needs, the size of your organization or agency, and what features you would like to include. However, it’s always in line with market standards for nonprofit and public sector impact management software. Please reach out to get a pricing quote specific to your organization or agency.

### What is pricing based on across the three platform tiers?

Apricot solutions are priced based on number of users.

### Can we remove features or users from our software subscription at any time?

While contract reductions can only be made at the end of the full contract term, contract additions can be made at any time.

### Does it cost more to send text messages and email messages to participants?

Apricot Pro and Enterprise customers have access to our “Connect” capability, which allows you to send emails and text messages directly to participants. This feature includes unlimited emails and up to 5,000 messages per month. If you want to send more text messages per month, you can purchase additional messages in 5,000 per month increments.

### How many admin licenses are included in each solution?

Each solution comes with two admin user assignments. Customers can choose to purchase additional admin user licenses if necessary.

### How much storage is included in each solution, and can I purchase more if I need it?

Each solution comes with a specific amount of available storage:

- Apricot Essentials: 2GB
- Apricot Pro: 5GB
- Apricot Enterprise: 10GB

You can choose to purchase additional storage, with the following options:

- Up to 10GB
- Up to 50GB
- Up to 100GB

### What happens to pricing at the end of the current contract term?

Pricing is tiered based on the length of renewal, so in general, you can expect better pricing for a longer-term commitment. Our dedicated contracts renewal team will work with you to best optimize your contract and pricing.

### Will my pricing change if we reduce the number of seats we need?

You can address changing usage needs when you renew your contract with our dedicated contracts renewal team.

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